Ivoclar Vivadent Inc.

  • Executive Assistant

    Job Location US-NY-Amherst
    Posted Date 2 months ago(1/9/2020 2:29 PM)
    Office Services
    Regular Full-Time
  • Overview

    IVNA Job Posting

    Executive Assistant
    Location: Amherst, New York


        To provide administrative and clerical support to the Executive, Office Services Supervisor and Office Services  

        Department in an efficient and effective manner.

    Your Responsibilities

    • Office suppliey inventory, checking stock and anticipating needed supplies.  
    • Conserves executive's time by reading, researching, and routing correspondence;drafting letters and documents;collecting and analyzing information, initiating communications.
    • Assist in document change control process using the computerized QUMAS or alternative system.
    • Provide back-up support for the Quality Assurance/Regulatory department activities.
    • Support Executive Staff members, Office Services Supervisor, Executive Administrator and Office Services Department as a resource with any administrative, clerical or backup functions such as mailings, organizing lunches, travel itineraries, department coverage, etc.
    • Organize and prioritize workload to meet guidelines.
    • Contributes to team effort by accomplishing related results as needed.
    • Execute all responsibilities as associated with the following subprocess to fulfill Ivoclar Vivadent Inc.’s Quality System
      • Office Services                            
      • Document & Data Control
      • General Legal
      • Compliance

    Your Qualifications

    • Minimum of five years’ executive support experience required.
    • Excellent communication, interpersonal and phone skills needed.
    • Strong knowledge of MS Word, Excel, PowerPoint and Outlook required.
    • Proven ability to multi-task, provide attention to detail and be a team player.
    • Ability to maintain confidentiality of all information and high degree of professionalism.
    • Must have legal secretarial training/skills.

    Join us on our journey to shape the future of dentistry   


    Ivoclar Vivadent is one of the world’s leading dental companies with 3600 employees. We love innovation and we thrive on it. We are known for our long-standing experience and high quality. We are guided by our strong values and the company culture of a sustainably operated family-owned business with a long-term vision.

    Our mission is making people smile

    In order to achieve this goal we are looking for people with good ideas, courage and exceptional drive: focused minds who share our passion. We offer a multifaceted work environment, which is characterized by mutual respect and close collaboration. We translate words into action and continue to evolve. Become part of our team today.



    Ivoclar Vivadent, Inc. is committed to Equal Employment Opportunity and Affirmative Action and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, sexual orientation, gender identity or any other protected characteristic. Ivoclar Vivadent, Inc. will not discriminate against persons because of their disability and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. We will also make reasonable accommodations during the interview and selection process.






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